Erasmus+ Budget Planner 2026

Free, browser-based tool designed to help organisations plan and structure their Erasmus+ project budget

Erasmus+ Budget Planner 2026 is a free, browser-based tool designed to help organisations plan and structure their project budget for KA210 Small-scale Partnerships and KA220 Cooperation Partnerships, fully aligned with the Erasmus+ 2026 Programme Guide.

The tool guides you step by step through setting up your project, adding partner organisations, and building a detailed budget using the official lump sum model — breaking costs down by activities, tasks, staff, travel and exceptional costs. Your data stays in your hands: export your budget as a JSON file to save and share with partners, or generate a full PDF report ready for internal review. No login. No data stored online. 100% free.

Erasmus+ Budget Planner 2026

Erasmus+ Budget Planner 2026

KA210 & KA220 · Aligned with the 2026 Programme Guide

Frequently Asked Questions

The Erasmus+ Budget Planner 2026 is a free, browser-based tool that helps organisations plan and structure their project budget for KA210 Small-scale Partnerships and KA220 Cooperation Partnerships, fully aligned with the Erasmus+ 2026 Programme Guide.
No. This tool is developed independently by GrowthProjects.eu to support organisations during the proposal preparation phase. Always refer to the official Erasmus+ Programme Guide and your National Agency for final guidance.
No. The tool is completely free and requires no registration or login. Simply open it in your browser and start planning.
No. All data is stored locally in your browser session. Nothing is sent to any server. To save your work, use the Export JSON button and keep the file on your device.
Click Export JSON to download your project file. When you return, click Import and upload your file to continue exactly where you left off.
Yes. Export your project as a JSON file and send it to your partners. They can import it into the tool on their end to view or continue working on it.
Under the 2026 Erasmus+ Programme, KA210 and KA220 projects are funded using pre-defined lump sums rather than reimbursement of actual costs. You choose one fixed amount at application stage and your budget must justify that amount through planned activities. The available amounts are: €30,000 or €60,000 for KA210, and €120,000, €250,000 or €400,000 for KA220.
KA210 requires a minimum of 2 organisations. KA220 requires a minimum of 3 organisations. The tool will notify you if you try to proceed without meeting these requirements.
The suggested daily staff rates are based on the official Erasmus+ unit cost tables: €120/day for high-income countries, €110/day for medium-income countries, and €100/day for lower-income countries. These are reference values — you can adjust them, but the minimum allowed rate is €100/day.
No. This tool is specifically designed for KA210 and KA220 actions under Key Action 2. KA1 projects follow a different funding model with separate unit cost calculations.
Yes. On the Summary page, click Export PDF or Printable View to generate a print-ready version of your full budget breakdown.
Yes. The lump sum amounts, sector options, partner requirements and staff daily rates are all aligned with the Erasmus+ 2026 Programme Guide published by the European Commission on 12 November 2025.

Disclaimer

The Erasmus+ Budget Planner 2026 is an independent tool developed by GrowthProjects.eu to support organisations in the budget planning phase of their Erasmus+ project proposals. It is intended for guidance and planning purposes only.

While every effort has been made to align this tool with the Erasmus+ 2026 Programme Guide and the official lump sum funding model, GrowthProjects.eu does not guarantee the accuracy, completeness, or timeliness of the information provided. Erasmus+ rules, rates, and funding conditions may change, and users are strongly advised to always refer to the official Erasmus+ Programme Guide published by the European Commission and their respective National Agency before submitting any application.

The use of this tool does not constitute professional financial, legal, or grant management advice. GrowthProjects.eu accepts no liability for any errors, omissions, or outcomes arising from the use of this tool, including rejected applications or ineligible costs.

All budget figures generated by this tool are estimates for planning purposes only. Final eligibility of costs is determined solely by the relevant National Agency in accordance with the grant agreement.

Erasmus+ is a programme of the European Union. GrowthProjects.eu is not affiliated with, endorsed by, or acting on behalf of the European Commission or any National Agency.

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